![]() Have more questions? See the Google Vault FAQ. For a quick start, see Get started with Vault search and export. Vault users can sign in and get started.We recommend you work with your organization’s legal or compliance team to determine your information governance and eDiscovery requirements. They can also set up default retention rules to immediately begin retaining data. Have a Google Workspace super admin set up Vault user access and Vault privileges.If your organization has a Google Workspace edition that doesn't include Google Vault, buy Vault licenses.Vault provides a complete audit log of user activity in Vault, including when a user creates or edits a retention rule, runs a search, or exports data. Learn more about controlling access to Vault and Vault privileges. Turn on Vault for select organizational units and assign the organizational units to an admin role with Vault privileges. This ensures that only authorized users have access to your organization’s data. You can control who can access Vault and what actions are available to them. The corroborating information required to prove that the exported data matches the data stored on Google’s servers.Ī data export is available in Vault for 15 days, then the export is deleted to protect that data.The metadata you need to link the exported data to individual users in your organization.A comprehensive copy of all the data that matches your search criteria.Collection-After you search for data, you can export it for processing and analysis.For Gmail and chat messages, you can also set conditions to limit the hold to messages that match. Preservation-To preserve data indefinitely for legal or other retention obligations, you can put holds on accounts, organizational units, and groups.Most services support Boolean operator searches. Identification-You can search your organization’s Google Workspace data by user account, organizational unit, date, or keyword, and preview messages, attachments, and supported files.Vault supports the first steps of the eDiscovery process outlined by the Electronic Discovery Reference Model (EDRM): With Vault, authorized users can search for data, put data on hold, and export data for further analysis. eDiscovery: Search, hold, and export data of interest Until you do, users can delete data and services can purge it according to that service’s protocol. Note: Vault doesn’t retain data until you set up retention rules. When data is purged after a retention period ends, it can’t be recovered by users or admins. When retention rules expire, any data deleted by users or admins that isn't on hold is subject to standard deletion processes. Vault retention rules are directly applied to the data systems of supported Google services. If your organization is required to delete sensitive data after a set time, you can configure Vault to remove it from user accounts and start purging it from all Google systems. Remove data when you no longer need it.Data remains available to Vault even when users delete it and empty their trash. If your organization is required to preserve data for a set time, you can configure Vault to retain it. Information governance: Retain and delete data If you delete a user or a required license, their data may be irreversibly purged and no longer available to Vault.Learn more about how to get Google Vault. Only users with Vault licenses assigned to them are covered by Vault. If Vault is available as an add-on license, you can buy Vault licenses for some or all users in your organization.If Vault is included with your edition, all users in your organization are automatically assigned a Vault license.Enterprise Essentials (domain-verified only)įor information about compatible editions,.
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